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Privacy Statement

Data protection declaration according to the DSGVO

I. Name and address of the person responsible

The person responsible within the meaning of the Basic Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is the respective business director:


Institute of Physiology


Nussallee 11
D-53115 Bonn, Germany

Phone: +49 228-73 60101
fax: +49 228-73 60119
eMail: [Email protection active, please enable JavaScript.]
Website: https://www.physiologie.uni-bonn.de

II. Name and address of the data protection officer

The data protection officer of the person responsible is:
Dr. Jörg Hartmann
Genscherallee 3
53113 Bonn, Germany

Phone: +49(0)228 -73 6758
email: [Email protection active, please enable JavaScript.]
https://www.datenschutz.uni-bonn.de


III General information on data processing


1. Scope of processing of personal data


We process the personal data of our users only to the extent necessary to provide a functioning website as well as our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by statutory provisions.

2. Legal basis for the processing of personal data


Insofar as we obtain the consent of the data subject for processing personal data, Art. 6 Para. 1 lit. a) EU Data Protection Basic Regulation (DSGVO) serves as the legal basis.
Art. 6 para. 1 lit. b) DSGVO serves as the legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfil a legal obligation to which the University of Bonn is subject, Art. 6 para. 1 lit. c) DSGVO serves as the legal basis.
Art. 6 para. 1 lit. d) DSGVO serves as a legal basis in the event that vital interests of the data subject or another natural person necessitate the processing of personal data.
If processing is necessary for the performance of a task which is in the public interest or in the exercise of official authority vested in the university, Art. 6 (1) (e) DSGVO serves as the legal basis for processing.

3. Data erasure and storage period


The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, the data may be stored if the European or national legislator has provided for this in Union regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.


IV. Provision of the website and creation of log files

1. Description and scope of data processing


Each time you access our website, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:

(1) Information about the browser type and the version used
(2) The user's operating system
(3) The User's Internet Service Provider
(4) The IP address of the user (pseudonymised, abbreviated IP address)
(5) Date and time of access
(6) Websites from which the User's system accesses our Website
(7) Websites that are accessed by the user's system via our website (within *.uni-bonn.de, referrers to the outside will not be passed on)
The logfiles contain IP addresses or other data that allow an assignment to a user. This could be the case, for example, if the link to the website from which the user accesses the Internet page or the link to the website to which the user switches contains personal data.
The data is also stored in the log files of our system. These data are not stored together with other personal data of the user.
 

2. Purpose of the data processing


The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session.
The data is stored in log files to ensure the functionality of the website. The data is also used to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

3. Duration of storage


The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data to provide the website, this is the case when the session in question has ended.
If the data is stored in log files, this is the case after seven days at the latest. A storage going beyond this is possible. In this case the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

4. Possibility of objection and removal
The collection of data for the provision of the website and the storage of data in log files are mandatory for the operation of the website. Consequently, there is no possibility for the user to object.
 

V. Use of cookies

1. Description and scope of data processing


Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user visits a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.


The following data is stored and transmitted in the cookies:


(1) Language settings
(2) Log-in information

We also use cookies on our website, which enable us to analyse the surfing behaviour of our users.  The software Matomo (formerly Piwik) is used for this purpose, details can be found below under point IX.

2. Legal basis for data processing


The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 para. 1 lit. a) DSGVO if the user has given his consent.

3. Purpose of data processing


The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized also after a page change.


We need cookies for the following applications:

(1) Adoption of language settings
The user data collected by technically necessary cookies are not used to create user profiles.
The analysis cookies are used for the purpose of improving the quality of our website and its content. The analysis cookies tell us how the website is used and enable us to continually optimise our services.

4. Duration of the storage, objection and removal possibility


Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, you as a user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that all functions of the website can no longer be used to their full extent.

VI Google Maps

On the website of the institute geographical information is shown for contact and approach purposes. The maps are based on the Google Maps API provided by Google Inc., 1700 Amphitheatre Parkway, Mountain View, CA 94043, USA. By calling up the map service, Google can determine your IP address and the language of the system, as well as various browser-specific information.
The requested geographical positions are transmitted directly to the service. When calling up the site with a GPS-enabled device, the location position can also be transmitted. Further personal data is not transferred to Google.
Google uses cookies. The data processing procedures as well as the purposes of the processing can be requested and viewed directly from Google.

If you call up the integrated maps, you will be asked for your consent to use the map service under these conditions. You can revoke this declaration of consent at any time.

The use of Google Maps is in the interest of quick locating of the facilities represented on the websites of the University of Bonn.

VII YouTube

The website of the University of Bonn uses plugins of the YouTube site operated by Google. The site is operated by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA.

When you visit one of our pages equipped with a YouTube plug-in, a connection is established to YouTube's servers. This will tell the YouTube server which of our pages you have visited.

If you are logged in to your YouTube account, you allow YouTube to associate your surfing habits directly with your personal profile. You can prevent this by logging out of your YouTube account.

YouTube is used in the interest of an appealing presentation of our online offers.

You can find further information on the handling of user data in YouTube's data protection declaration at: https://www.google.de/intl/de/policies/privacy.


VIII. Newsletter

1. Description and scope of data processing


You can subscribe to a free newsletter on our website. When registering for the newsletter, all data from the input mask will be transmitted to us.
(At this point, a concrete mention of the collected data must be made. In the minimum case this concerns the e-mail address of the user.)


In addition, the following data is collected during registration:
(1) IP address of the calling computer
(2) Date and time of registration
Your consent will be obtained for the processing of your data during the registration process and reference will be made to the data protection declaration.
No data will be passed on to third parties in connection with data processing for the dispatch of newsletters. The data will be used exclusively for the dispatch of the newsletter.

2. Legal basis for the data processing


The legal basis for the processing of data by the user after registration for the newsletter is Art. 6 para. 1 lit. a) DSGVO if the user has given his consent.

3. Purpose of data processing


The collection of the user's e-mail address serves to deliver the newsletter.
The collection of other personal data as part of the registration process serves to prevent misuse of the services or the e-mail address used.

4. Duration of storage


The data will be deleted as soon as their storage is no longer necessary to achieve the purpose for which they were collected. The user's e-mail address is stored as long as the newsletter subscription is active.

5. Possibility of objection and removal


The subscription of the newsletter can be cancelled by the affected user at any time. For this purpose there is a corresponding link in every newsletter.
This also enables the revocation of the consent to the storage of personal data collected during the registration process.


IX. Contact form and e-mail contact

1. Description and scope of data processing

A contact form is available on our website, which can be used for electronic contact. If a user makes use of this possibility, the data entered in the input mask will be transmitted to us and stored. These data are:

The following data will also be stored at the time the message is sent:

(1) The IP address of the user
(2) Date and time of registration
Your consent will be obtained for the processing of the data as part of the collection process and reference will be made to the data protection declaration.
Alternatively, you can contact us via the e-mail address provided. In this case, the personal data of the user transmitted with the e-mail will be stored.
In this context, no data will be stored.

2. Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a) DSGVO if the user has given his consent.
If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b) DSGVO.

3. Purpose of data processing

The processing of the personal data from the input mask serves us exclusively for the processing of the establishment of contact.
The other personal data collected is used to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be deleted as soon as their storage is no longer necessary to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and the data sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be inferred from the circumstances that the relevant facts have been conclusively clarified.

5. Possibility of objection and removal

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user only contacts us by e-mail, he can also object to the storage of his personal data at any time; in such a case, however, the conversation cannot be continued.
(A description must be given of how the revocation of the consent and the objection to the storage is made possible.)
All personal data stored in the course of establishing contact will be deleted in the event of revocation.

X. Web Analysis by Matomo (formerly PIWIK)

1. Scope of processing of personal data

On our website we use the open source software tool Matomo (formerly PIWIK) to analyze the surfing behavior of our users. The software sets a cookie on the user's computer (for cookies see above). If individual pages of our website are accessed, the following data is stored:
(1) Two bytes of the IP address of the user's calling system
(2) The website accessed
(3) The website from which the user accessed the called website (referrer)
(4) The subpages accessed from the accessed web page
(5) The time spent on the website
(6) Frequency of a call of a site
The software runs exclusively on the servers of our website. A storage of the personal data of the users takes place only there. The data will not be passed on to third parties.


The software is set so that the IP addresses are not stored completely, but two bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer.

2. Purpose of data processing

The processing of users' personal data enables us to analyse the surfing behaviour of our users. By evaluating the data collected, we are able to compile information on the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. By anonymizing the IP address, the interest of users in the protection of their personal data is taken into account.

3. Duration of storage

The data is deleted as soon as it is no longer needed for our recording purposes.
In our case this is the case after 3 months.

4. Possibility of objection and removal

Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, you as a user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that all functions of the website can no longer be used to their full extent.
On our website, we offer our users the option of opting out of the analysis process. To do this, you must follow the appropriate link. In this way, another cookie is placed on your system, which signals to our system that the user's data is not to be stored. If the user deletes the corresponding cookie from his own system in the meantime, he must set the opt-out cookie again.

Further information on the privacy settings of the Matomo software can be found under the following link:  https://matomo.org/docs/privacy/.


XI. Rights of the data subject
If your personal data are processed, you as the person concerned within the meaning of the DSGVO are entitled to the following rights vis-à-vis the person responsible:

1. Right to information

You may ask the data controller to confirm whether personal data concerning you will be processed.
In the event of such processing, you may request the controller to provide you with the following information:
(1) the purposes for which the personal data will be processed;
(2) the categories of personal data processed;
(3) the recipients or categories of recipients to whom the personal data relating to you have been or will be disclosed;
(4) the planned duration of the retention of the personal data relating to you or, if it is not possible to provide specific information in this regard, criteria for determining the retention period;
(5) the existence of a right to rectify or delete personal data concerning you, a right to limit the processing by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information on the origin of the data, if the personal data are not collected from the data subject;
(8) the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) DSGVO and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing on the data subject.


You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DSG-VO in connection with the transfer.
If the data processing is carried out for scientific, historical or statistical research purposes, the right of access may be restricted to the extent that it is likely to make it impossible or seriously impair the realisation of the research or statistical purposes and the restriction is necessary for the fulfilment of the research or statistical purposes.


2. Right to rectification


You have the right to have your data rectified and/or completed by the data controller if the personal data processed concerning you is inaccurate or incomplete. The data controller must carry out the rectification immediately.
In the case of data processing for scientific, historical or statistical research purposes, your right of rectification may be limited to the extent that it is likely to make the realisation of the research or statistical purposes impossible or seriously impaired and the limitation is necessary for the fulfilment of the research or statistical purposes.

3. Right to limitation of processing

Under the following conditions, you may request that the processing of your personal data be restricted:
(1) if you dispute the accuracy of the personal data concerning you for a period of time which allows the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you refuse to erase the personal data and instead request that the use of the personal data be restricted;
(3) the controller no longer needs the personal data for the purposes of the processing, but you need them for the assertion, exercise or defence of legal claims, or
(4) if you have objected to the processing pursuant to Art. 21 para. 1 DSGVO and it has not yet been established whether the legitimate reasons of the data controller outweigh your reasons.
If the processing of personal data concerning you has been restricted, such data - apart from their storage - may only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State.
If the processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
In the case of data processing carried out for scientific, historical or statistical research purposes, your right to limitation of processing may be limited to the extent that it is likely to make it impossible or seriously prejudicial to the attainment of the research or statistical purposes in question.


4. Right to cancellation

(a) Duty to delete
You can demand from the person responsible that the personal data concerning you be deleted immediately. The person responsible is obliged to delete this data immediately if one of the following reasons applies:


(1) Personal data relating to you shall no longer be necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent on which the processing pursuant to Art. 6 para. 1 lit. a) or Art. 9 para. 2 lit. a) DSGVO was based and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21 para. 1 DSGVO and there are no overriding legitimate reasons for the processing or you object to the processing pursuant to Art. 21 para. 2 DSGVO.
(4) The personal data concerning you have been processed unlawfully.
(5) The deletion of your personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data relating to you have been collected in relation to information society services offered pursuant to Article 8(1) DSGVO.
b) Information to third parties
If the person responsible has made the personal data concerning you public and is obliged to delete them in accordance with Art. 17 (1) DSGVO, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform the persons responsible for data processing who process the personal data that you, as the person concerned, have requested them to delete all links to this personal data or copies or replications of this personal data.
c) Exceptions
The right to deletion does not exist if the processing is necessary.
(1) the exercise of freedom of expression and information;
(2) to fulfil a legal obligation which processing is subject to under the law of the Union or of the Member States to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h) and i and Art. 9 para. 3 DSGVO;
(4) for archive purposes in the public interest, scientific or historical research purposes or for statistical purposes in accordance with Art. 89 para. 1 DSGVO, insofar as the law referred to under a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or
(5) for the assertion, exercise or defence of legal claims

5. Right to information

If you have exercised your right to rectify, cancel or limit the processing of your personal data against the controller, the latter is obliged to notify all recipients to whom the personal data concerning you have been disclosed of such rectification, cancellation or limitation, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed of such recipients by the data controller.

6. Right to data transfer

You have the right to receive the personal data concerning you that you have provided to the responsible person in a structured, common and machine-readable format. In addition, you have the right to communicate these data to another data controller without being hindered by the controller to whom the personal data was provided, provided that
(1) the processing is based on a consent pursuant to Art. 6 para. 1 lit. a) DSGVO or Art. 9 para. 2 lit. a) DSGVO or on a contract pursuant to Art. 6 para. 1 lit. b) DSGVO and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one responsible person to another responsible person, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.
The right to data transfer does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.


7. Right of objection

You have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data on the basis of Art. 6 para. 1 lit. e) DSGVO; this also applies to any profiling based on these provisions.
In the event of an objection, the person responsible will no longer process the personal data relating to you unless he can prove compelling grounds for processing worthy of protection which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
In the case of data processing for scientific, historical or statistical research purposes pursuant to Art. 89 para. 1 DSGVO, you also have the right, for reasons arising from your particular situation, to object to the processing of personal data concerning you, unless such processing is necessary for the performance of a task in the public interest.

8. Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of your consent does not affect the legality of the processing carried out on the basis of your consent until you revoke it.

9. Automated decision in individual cases including profiling

You have the right not to be subject to any decision based solely on automated processing, including profiling, that has any legal effect on you or similarly significantly affects you.
This does not apply if the decision
(1) is necessary for the conclusion or performance of a contract between you and the person responsible,
(2) is authorised by legislation of the Union or of the Member States to which the person responsible is subject and contains appropriate measures to safeguard your rights and freedoms and your legitimate interests; or
(3) with your express consent.
However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 DSGVO, unless Art. 9 para. 2 lit. a) or g) DSGVO applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.
With regard to the cases referred to in (1) and (3), the person responsible shall take appropriate measures to protect the rights and freedoms as well as your legitimate interests, including at least the right to obtain the intervention of a person on the part of the person responsible, to state his own position and to challenge the decision.

10. Right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of presumed infringement, if you consider that the processing of your personal data is contrary to the basic EU Regulation on data protection.
The supervisory authority to which the complaint was lodged will inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 DSGVO.

 

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